{"id":32339,"date":"2026-08-20T10:55:39","date_gmt":"2026-08-20T09:55:39","guid":{"rendered":"https:\/\/claruswms.ai\/?post_type=features&p=32339"},"modified":"2026-08-20T10:55:40","modified_gmt":"2026-08-20T09:55:40","slug":"how-to-run-structured-warehouse-stock-checks","status":"publish","type":"features","link":"https:\/\/claruswms.ai\/es\/features\/how-to-run-structured-warehouse-stock-checks\/","title":{"rendered":"How to run structured warehouse stock checks"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"featured_media":33194,"template":"","meta":{"_acf_changed":false,"_angie_page":false,"inline_featured_image":false},"feature-type":[],"class_list":["post-32339","features","type-features","status-publish","has-post-thumbnail","hentry"],"acf":{"feature_badge":"Now Live","feature_name_new":"WMS Stock Check","feature_title_new":"Stock counts with zero paper, full audit<\/span>","feature_description_new":"Run structured inventory counts from the desktop and push tasks straight to HHD operators on the floor. Every discrepancy is captured, attributed, and resolved.","product_video":32964,"feature_benefit_1_new":"Paperless HHD-driven counting","feature_benefit_2_new":"Real-time pass\/fail results","feature_benefit_3_new":"Full audit trail with reason codes","feature_before":"No systematic way to check physical stock against system records\r\n\r\nNo record of when a location or product was last checked, or by whom\r\n\r\nDiscrepancies had no formal way to be investigated or reported\r\n\r\nNothing to show customers or auditors as evidence of stock accuracy","feature_after":"Stock checks scheduled against locations from the desktop, or bulk created via CSV\r\n\r\nOperatives count on the HHD using a guided blind count flow\r\n\r\nResults land in a data grid, system count against physical count\r\n\r\nFailed checks resolved with a reason code, then exported for customers or auditors","feature_product_video_1_new":"","feature_product_video_image_1_new":32565,"feature_product_video_1_title_new":"From desktop to warehouse floor instantly<\/span>","feature_product_video_1_description_new":"Create a stock check on the desktop, filtering by account, product, location, or warehouse area, and Clarus immediately generates tasks and pushes them to HHD-equipped operators. Operators scan the location barcode to confirm their position, enter counted quantities, and the system compares those figures against records in real time. Pass or fail status is live as each location is counted, with no re-keying and no delay.","feature_result_1_title_new":"No more paper counts","feature_result_1_description_new":"Every count flows through the HHD and into Clarus automatically, removing clipboards, spreadsheets, and manual re-keying from the stocktake process entirely.","feature_result_1_image":34487,"feature_result_2_title_new":"Discrepancies visible immediately","feature_result_2_description_new":"Pass\/fail results appear in real time as operators count, so supervisors can act on variances before the check is even complete.","feature_result_2_image":34488,"feature_result_3_title_new":"Operations run uninterrupted","feature_result_3_description_new":"Stock checks run in parallel with picks, replenishments, and putaways, with location locking only applied where active tasks create a genuine conflict.","feature_result_3_image":34489,"feature_result_4_title_new":"Audit-ready records, always","feature_result_4_description_new":"Every check is timestamped, attributed to a named operator, and closed with a reason code, giving you a clean, verifiable audit trail for compliance or customer reporting.","feature_result_4_image":34490,"feature_solutions_title_new":"Built for every role in the warehouse<\/span>","feature_wth_description_new":"Stock Check is designed to fit the way warehouses actually work, giving managers control, operators clarity, and 3PL directors the audit evidence their clients and auditors require.","feature_solution_title_1_new":"Warehouse Manager","feature_solution_description_1_new":"Create targeted checks by location, product, or account, assign them to multiple operators simultaneously, and resolve discrepancies with reason codes from a single data grid.","feature_solution_image_1_new":32566,"feature_solution_title_2_new":"Warehouse Operative","feature_solution_description_2_new":"Receive stock check tasks directly on your HHD, scan the location barcode to confirm position, and enter counted quantities without paper or manual re-keying.","feature_solution_image_2_new":32568,"feature_solution_title_3_new":"3PL Operations Director","feature_solution_description_3_new":"Provide clients and auditors with timestamped, named-user stock count records that satisfy compliance requirements including Cyber Essentials Plus and food safety standards.","feature_solution_image_3_new":32569,"feature_case_study_video_new":"","feature_case_study_video_image_new":32570,"feature_case_study_title_new":"How Stock Check works, step by step<\/span>","feature_case_study_description_new":"A stock check is created on the Clarus desktop, with filter criteria set at the point of creation: account, product, location, status, or warehouse area. Once confirmed, Clarus generates individual stock check tasks and pushes them to HHD-equipped operators on the warehouse floor. Each operator receives their assigned locations on the device and begins by scanning the location barcode to confirm physical position. They then count the stock present and enter quantities for each product or storage unit at that location.\r\n\r\nClarus compares the submitted count against the system record in real time and assigns a pass or fail status to each location immediately. All results populate a stock check data grid on the desktop, with discrepancies highlighted and counted versus expected quantities displayed side by side. A supervisor reviews failed locations and assigns a reason code from a predefined list, such as pick error, system issue, or damaged stock, to close the discrepancy and maintain a clean audit trail.\r\n\r\nWhere a location has an active pick, replenishment, or putaway task in progress, the check for that location is restricted until the task resolves, preventing conflicts. Once all locations are resolved, stock adjustments, transfers, or holds can be actioned directly from the discrepancy report, with every change recorded in full transaction history. Multiple operators can work the same stock check simultaneously, allowing larger full-warehouse counts or cycle counts to complete faster without any conflict between users.","feature_case_study_button_name_new":"","feature_case_study_link_new":"","feature_faqs_new":"

Does Stock Check interrupt normal warehouse operations?<\/h4>\r\nNo. Stock checks run in parallel with picks, replenishments, and putaways. The only restriction applies when a location has an active task in progress, in which case that location is locked for counting until the task completes, preventing any conflict.\r\n

What check types are supported?<\/h4>\r\nStock Check supports four check types: full warehouse count, cycle count, location-based check, and spot check. Each is initiated from the desktop with filters applied at creation to target exactly the scope required.\r\n

Do locations need to be barcoded for this to work?<\/h4>\r\nYes. Operators confirm their physical position by scanning the location barcode on their HHD, so locations and storage units must be barcoded and set up correctly in Clarus before running a check.\r\n

Can multiple operators work the same stock check at once?<\/h4>\r\nYes. Multiple operators can be assigned to and work on the same stock check simultaneously with no conflicts between users, which means larger counts complete faster without splitting into separate check records.\r\n

How are discrepancies handled and who resolves them?<\/h4>\r\nFailed locations appear in the stock check data grid with counted versus expected quantities shown side by side. A supervisor assigns a reason code to each failed location, such as pick error, damaged stock, or system issue, to close the discrepancy and maintain a complete audit trail.\r\n

Is Stock Check available to all Clarus customers?<\/h4>\r\nYes. Stock Check went live for all accounts on 29 April 2026 and requires no additional configuration to access, though locations must be barcoded and operators must be equipped with HHDs to use the scanning workflow.","test":"","feature_result_widget_test_":""},"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t